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Free Dental Narratives

In the complex world of dental billing, mastering the art of crafting effective claim narratives can make the difference between timely reimbursement and prolonged headaches. Too often, dental claims face denials due to incorrect coding or insufficient information.

Free Dental Narratives

This article is your guide to building dental claim narratives that work seamlessly, ensuring you receive the reimbursement you deserve from insurance carriers. Whether you're handling claims on the front or back end, it's crucial to avoid generic narrative templates that could raise red flags with claim examiners. Read on for valuable insights into creating narratives that yield clean claims and effective appeals for insurance denials.

The Importance of Clinical Notes

The foundation for constructing successful dental claim narratives lies in the dentist's clinical notes. To ensure that all necessary information is captured, the SOAP format is highly recommended. SOAP stands for:

  • Subjective: The patient's words.

  • Objective: Clinical observations from the dentist.

  • Assessment: The doctor's diagnosis.

  • Plan: The written treatment plan.

Using the SOAP format ensures that essential details are documented. However, avoid using a one-size-fits-all narrative template, as it can raise suspicion and potentially lead to audits. Instead, review the clinical notes for each service and incorporate specific verbiage into the narrative.

Avoid the 7 Deadly Sins of Insurance Claim Denials

To avoid common mistakes in dental claims, steer clear of the following pitfalls:

  1. Incorrect Coding: Ensure that procedures are coded accurately, matching the dental service provided.

  2. Insufficient Information: Provide all necessary details in the claim to prevent delays in processing.

  3. Missing Attachments: Include any required attachments, such as X-rays or photographs, to support the claim.

  4. Cookie-Cutter Templates: Avoid using generic narrative templates for different claims, as it can trigger suspicion.

  5. Failure to Validate Restorations: When replacing restorations, verify the clinical reason to avoid denials.

  6. Ignoring Clinical Notes: Disregarding the dentist's clinical notes can result in incomplete narratives.

  7. Lack of Evidence for Restoration: Ensure that there is evidence of decay or fracture when replacing restorations.

Dental Claim Narrative for Various Procedures

Crafting effective dental claim narratives depends on the procedure in question. Here are guidelines for constructing narratives for different dental services:

1. Dental Crown

When dealing with dental crown claims, don't rely on generic templates. Instead, a specialist dental biller should review clinical notes and films to create a customized narrative. Include details like the tooth number, the age of the existing restoration, the clinical reason for replacement, and more.

2. Multiple Surface Composite Restoration

For multiple surface composite restorations, avoid blanket narratives. Review clinical notes and provide evidence of decay and fracture when necessary. The narrative should be tailored to each patient's specific needs and insurance plan requirements.

3. Dental Onlay

Like dental crowns, onlay claims require personalized narratives. Include details about the fractured cusp and provide visual evidence if possible. The restoration should completely cover the cusp to qualify as an onlay.

4. Dental Veneers

Veneer claims demand a deep understanding of each patient's plan requirements. A one-size-fits-all template won't suffice. Include information about the existing restoration, its age, and the clinical reason for replacement. Customization is key.

5. Scaling and Root Planing

For scaling and root planing claims, clinical notes should describe the patient's condition, including factors like bleeding on probing, exudate, mobility, and periodontal probing depths. Include relevant details from the dental hygienist or dentist's notes.

6. Implant Crown

Crafting an implant crown narrative requires specific information about the extracted tooth, the reason for extraction, and surgical notes. Provide comprehensive details about the implant's placement and its role in restoring function.

Send It Right the First Time

Sending clean claims is essential for prompt reimbursement. Providing accurate information initially reduces the need for resubmissions and time-consuming reviews. Remember that insurance requirements may vary among carriers and change regularly. Staying informed and ensuring you send the correct codes, attachments, and narratives is crucial. Keep narratives concise while including all necessary information to assist claim examiners.

The Benefits of Outsourcing Dental Billing

Building dental claim narratives that work requires in-depth knowledge of insurance requirements, which change frequently. Outsourcing your dental billing to a specialized team can ensure consistent cash flow and relieve your in-house team to focus on practice growth. It's a strategic move that pays off in efficiency and profitability.

In Conclusion: Elevate Your Dental Claim Narratives with DENTISTRY SUPPORT®

Crafting effective dental claim narratives is an art and science that demands precision and customization. With DENTISTRY SUPPORT®, you have a dedicated partner to ensure that your narratives are tailored to each patient's needs and insurance plan requirements. We understand that one-size-fits-all templates won't cut it in the world of dental billing.

Our commitment to excellence means that we don't just send claims; we send clean, customized claims that work. Whether you're dealing with dental crowns, veneers, or any other procedure, our team of specialized dental billers is here to support you. We keep up with ever-changing insurance requirements and ensure that your claims meet all necessary criteria.

Join the ranks of dental practices that have streamlined their billing processes and boosted their cash flow by partnering with DENTISTRY SUPPORT®. We're more than a billing service; we're your trusted ally in navigating the complex world of dental claims. Let us handle the intricacies of billing, so you can focus on what truly matters—providing exceptional dental care to your patients.

Don't let claim denials and billing complexities hold your practice back. Contact us today to learn how DENTISTRY SUPPORT® can elevate your dental claim narratives and ensure optimal reimbursement.


Free Dental Narratives


To learn more about Sarah Beth Herman, the author of all free training content you can read her bio here. These materials are intended to provide helpful information to dentists and dental team members. They are in no way a substitute for actual professional advice based on your unique facts and circumstances. This content is not intended or offered, nor should it be taken, as legal or other professional advice. You should always consult with your own professional advisors (e.g. attorney, accountant, or insurance carrier). To the extent, Dentistry Support ®has included links to any third-party website (s), Dentistry Support ® intends no endorsement of their content and implies no affiliation with the organizations that provide their content. Further, Dentistry Support ® makes no representations or warranties about the information provided on those sites. You can view our privacy policy and terms and conditions by clicking those pages in the footer of our website.

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Glenna Grace
Glenna Grace
Sep 20, 2023

thanks for this information


this is so helpful for me! thanks!


Thanks for this Free Narratives. Very useful and informative!


Rhialyn Librinca
Rhialyn Librinca
Sep 20, 2023

So informative as always!!!


Rosemarie Briton
Rosemarie Briton
Sep 20, 2023

Thank you for sharing!

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